What is NBI Clearance HIT Status?
An NBI Clearance HIT status occurs when the National Bureau of Investigation (NBI) finds a record in their database that matches or is similar to your personal information during the clearance application or renewal process. This status means your application requires further verification or investigation before clearance is granted.
Reasons for NBI HIT Status:
- Name Similarity: If your name matches or closely resembles a name in the NBI database with a criminal record or pending case.
- Pending Cases: You have a pending case or unresolved legal issues.
- Previous Records: You were involved in a legal matter, even if resolved, and the records remain in the database.
- Erroneous Records: Data inaccuracies or errors in the NBI system.
When you get a HIT status, the clearance process is delayed as the NBI needs to manually verify and distinguish your records from others.
How to Remove NBI HIT Status?
Removing an NBI HIT status involves specific steps depending on the reason behind it. Here's a detailed guide:
1. Wait for the Verification Process
- Timeline: The standard procedure when HIT status is flagged involves waiting 5-10 business days for the NBI to investigate and verify your records.
- Process:
- Your application is forwarded to the Quality Control Section for further review.
- If no criminal record or case is found, your clearance will be released.
- Tip: Regularly follow up with the NBI to ensure smooth progress.
2. Submit Required Documents
- If the NBI requires additional information, you’ll be notified.
- Commonly requested documents include:
- Government-issued IDs (e.g., Passport, Driver’s License, Barangay Clearance, PRC ID, PSA Certificate).
- Supporting Legal Documents: Affidavits, court clearances, or certifications proving your identity and innocence.
3. Address the Legal Case (if applicable)
- If the HIT is due to an actual case against you:
- Consult a Lawyer: Legal counsel can assist in handling the case appropriately.
- Secure a Court Clearance: If the case has been dismissed or resolved, request a court clearance or certification.
- Submit Proof to NBI: Provide documentation showing the case status to clear your name.
4. Rectify Erroneous Records
- If the HIT is caused by errors in the database, you may need to:
- File a complaint or request correction at the NBI office.
- Provide supporting documents (e.g., birth certificate, valid IDs) to prove your identity.
5. Apply for an Alias Clearance
- If your name is common and repeatedly flagged, consider applying for an NBI Alias Clearance. This involves:
- Declaring an alias or additional identification detail.
- Paying a processing fee.
- Having the alias linked to your identity to avoid future HIT statuses.
Pro Tips to Avoid NBI HIT Status in the Future
- Verify Personal Information Accuracy: Double-check your details when applying (e.g., name spelling, date of birth).
- Provide Distinguishing Details: Include middle names, suffixes (e.g., Jr., Sr.), or other identifiers to avoid name matches.
- Keep Legal Documents Handy: Always have court certifications or affidavits if you’ve been involved in legal matters.
- Opt for Regular Renewal: Renew your NBI Clearance annually to ensure updated records and address potential issues earlier.
By following the steps above and staying informed, you can manage and resolve NBI HIT status effectively.
Source: https://nbiclearance-online.org/